Strategic Volunteer Engagement for 2025 – Your VisionWeek FAQs

If you’re planning for strategic volunteer engagement in 2025, now’s the time to get your plan out of your head and down in writing.

If you’ve been struggling to get a concrete plan in place, we’ve got good news. Strategic volunteer engagement planning does not need to be difficult or mysterious. It also doesn’t need to be hard.

On November 18, 2024, VisionWeek 2025 starts here at VolunteerPro! And you are invited to join us!

Strategic Volunteer Engagement – Planning Makes All the Difference!

With busy schedules, it’s easy to be lulled into a false sense of security that planning for volunteer mobilization can put off to another day, that you simply don’t have time to plan, or that you can get by without it.

This could not be further from the truth.

Volunteer engagement requires the collaborative work of multiple stakeholders – employees, volunteers, community partners, leadership, and volunteer services. Without a cohesive, well-communicated plan of action, it’s nearly impossible to keep everyone rowing in the same direction.

The result? Poor volunteer recruitment and retention performance and a dwindling supply of enthusiastic and committed volunteers.

Without a sufficient supply of volunteer talent, organizations are forced to spend more time and effort on recruiting new volunteers and much less time on building and maintaining relationships with existing volunteers.

It’s a revolving door that you can put an end to with simple, but solid planning.

When you have a clear and inspired plan of action, you can generate better buy-in and support and mobilize your team around it.

Without a clear plan, you risk miscommunication, chaos, and unmet goals. Moreover, if you’re not clear on what you plan to do when, along with wiggle room, you are ill-prepared to set boundaries on your time and risk overcommitment and burnout.

Help everyone in your organization understand just what goes into successful strategic volunteer engagement and what they can do to support you.

A list of goals and to-dos doesn’t capture the complexity and potential of volunteer involvement. It simply won’t do in today’s world.

So, make sure you create a written plan that truly reflects the power and potential of volunteers and how they will be mobilized to impact your nonprofit’s bottom line.

You’ll reap rewards for your efforts in the shape of inspired followers and a cohesive team. You’ll also breathe a sigh of relief that you have a discrete list of doable goals for the year you can plan for with calm focus, rather than a never-ending list of tasks that seem to get you nowhere.

If you’re ready to get from here to there in less time and with lots more fun, join us for VisionWeek. You will not regret it. Plus, you’ll leave with new-found planning skills you can use every year when the planning season rolls around. It’s the gift that keeps on giving!

VisionWeek FAQs

VisionWeek is just around the comer, and we can’t wait to see you there!

Below are some of the frequently asked questions about this unique event geared at helping you clarify your goals for strategic volunteer engagement and get others involved in helping you realize them.

What is VisionWeek?
VisionWeek is a 5-day workshop that includes a series of short live sessions to help volunteer-driven organizations create a focused plan for strategic volunteer engagement in less time than going it alone. The goal for participants is to complete a final strategic volunteer engagement plan by the end of the week (Friday, November 22).

Where will VisionWeek take place?
VisionWeek is an online event that will take place on Zoom and inside our pop-up community (for VIP ticket holders). We use a community platform and event portal called Circle to create that is easy and fun to use! When a student registers for the event, they will instantly get an email with their login credentials. We encourage all students to log in right away to introduce themselves.

Who leads VisionWeek?
President and founder of VolunteerPro, Tobi Johnson, MA, CVA, will be leading the teaching sessions for VisionWeek. Tobi has decades of experience with nonprofit strategic planning and nonprofit leadership. She will be sharing a streamlined version of what she uses in her strategic planning facilitation with consulting clients.

What’s the schedule of events for VisionWeek?
We kick off the week with three live teaching sessions the first three days of the week to guide each step of our READY, SET, GO planning framework. We will also host mini co-working sessions for participants to ask questions and work alongside others who are working on their plan. Our wrap-up celebration will include a panel discussion and shout-outs to our students.

Below is the complete schedule.

- Monday, Nov 18th:
  - 9 AM ET: Daily Leadership Tutorial (15 minutes, on-demand, inside VIP pop-up community)
  - 12 PM ET: Live Teaching Session & a chance to meet your peers (60 minutes)
  - Remainder: self-paced independent work on your strategy
- Tuesday, Nov 19th:
  - 9 AM ET: Daily Leadership Tutorial (15 minutes, on-demand, inside VIP pop-up community)
  - 12 PM ET: Live Teaching Session & peer discussion (60 minutes)
  - Remainder: self-paced independent work on your strategy
- Wednesday, Nov 20th:
  - 9 AM ET: Daily Leadership Tutorial (15 minutes, on-demand, inside VIP pop-up community)
  - 12 PM ET: Live Q&A Session & a chance to get quick questions answered (60 minutes)
  - Remainder: self-paced independent work on your strategy
- Thursday, Nov 21st:
  - 9 AM ET: Daily Leadership Tutorial (15 minutes, on-demand, inside VIP pop-up community)
  - 12 PM ET: Live Teaching Session & a chance to meet your peers (60 minutes)
  - Remainder: self-paced independent work on your strategy
- Friday Nov 22nd:
  - 9 AM ET: Daily Leadership Tutorial (15 minutes, on-demand, inside VIP pop-up community)
  - 12 PM ET: Live Wrap-Up Celebration & Panel Discussion! (60 minutes)

Will the VisionWeek sessions be recorded?
Yes! All teaching sessions and the final celebration will be recorded and posted inside the On-Demand space inside VisionWeek pop-up community the same day they occurred, so that you can catch up as quickly as possible (Note: You must have a VIP ticket to access the recordings). The VisionWeek portal will close on Friday, December 13, so be sure to watch the recordings before then. (Note: If you belong to the VolunteerPro Membership community, VisionWeek will be archived for your reference later.)

Is there anything else I need to know about the VisionWeek program of events?
We have one more bonus for our VisionWeek students! Each morning, we will be posting short daily mindset tutorials that cover the top challenges faced during any planning process. If you have a VIP ticket, be sure to log in each day for a little extra dose of inspiration and post in the comments your key takeaways!

What else do I need to plan for during VisionWeek?
To get the most out of the week, set aside personal planning time each day so that you can implement what you learn during the live teaching sessions. If you have enrolled as a team, book out team planning sessions each day to ensure enough time to complete a final plan by the end of the week. Also, be sure you get your hands on your organization’s strategic plan or key goals for 2025. We’ll be teaching you how to align your volunteer strategy with these goals. so it’s important you have them on hand.

What supplies are needed for VisionWeek?
We have created a handy list of recommended supplies for VisionWeek. The supplies you need will depend on whether you are planning as a team or as an individual. If you are working with volunteers, our page includes items that support team-based planning that is engaging and fun! At the very minimum, you will need the following:

- Monthly Annual Calendar (desk size) – for the one we recommend, visit our supplies page HERE>>
- Sticky Notes
- Felt-tip Pens or Sharpies
- Drafting Tape or Push Pins

Can a team sign up for VisionWeek?
Of course! In fact, we encourage planning teams to plan together – multiple perspectives create a stronger plan, and you bake in buy-in to boot! Plus, we have generous discounts for teams of five or ten people (see pricing below). When you register as a team, we will reach out for a list of your team members’ names and emails so we can send individual login credentials to each member.

What is the cost for VisionWeek?
We have purposefully kept the registration for VisionWeek affordable so that any nonprofit, regardless of size, can take part. Also, all VolunteerPro community members get access to the event for free. So, now is a fantastic time to join!

- Pricing
  - Full Access VIP – $98 per person ($78 early bird rate until Oct 31 @ 5pm)
  - Watch Only – $29 per person (no access to replay recordings or VIP pop-up community)
  - Free for VolunteerPro Members
    For pricing questions or to enroll a team of over 20 people, reach out to wecare@volpro.net. We would be happy to help!

ENROLL NOW >>

Where can I get more info about VisionWeek?
for more details, you can visit our VisionWeek registration page HERE>>. You can also reach out to us at wecare@volpro.net with any additional questions. We are standing by to assist.

Not Enrolled in VisionWeek Yet?

Chart a Clear Path to Your Best Year Ever!

The new year brings fresh possibilities and a clean slate – what will you do with it?

Get a jump start on 2025 by setting a concrete plan to build, grow, and scale a high-impact volunteer talent – without the cost of a high-priced consultant – and in just 5 days.

In three simple steps, you will …

Get READY – Envision a Bold Future (based on your organization’s needs)
Get SET – Plan Your Strategy (and associated tactics)
Get GOING – Implement Your Strategy (and build a doable calendar for 2023)

It’s time to work smarter, not harder! Join us for VisionWeek, a hyper-focused idea incubator where you will learn our signature process for building a strategic plan for volunteer engagement.

At the end of the week, you (and your team) will leave with a focused and strategic plan for the year ahead and a clear roadmap for how to get there.

Join us for our most popular event of the year, ur VisionWeek strategic planning bootcamp!

Get guided training and help to complete your strategic plan for volunteer engagement.

LEARN MORE >>

Have questions about this event? Reach out to wecare@volpro.net.